Firm Coordinator / Executive Assistant

Company: CRS CPAs
Location: Jackson
Posted on: November 21, 2022

Job Description:

At CRS CPAs, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.We are seeking a Firm Coordinator to join the Jackson office. The Firm Coordinator is responsible for accurate and timely completion of all high level administrative and assistant work assigned by The Firm Administrator Partners and Senior Associates. Those in this role must observe confidentiality on all client and firm personnel matters and adhere to all procedures and guidelines set by the firm. The Firm Coordinator has the ability to follow complex instructions and work on his/her own initiative under limited supervision. Candidates must be self-starters who possess the ability to work as part of a team. Excellent communication skills and a commitment to providing the highest quality client service are strongly preferred.KEY RELATIONSHIPSShareholders, fellow team members and clients*ESSENTIAL DUTIES*_Firm Related Tasks_* Performing secretarial activities that may be highly confidential or sensitive, requiring diplomacy and discretion* Creating, editing, and proofreading communications for clarity and context* Managing emails, calendar appointments, and contact lists for the Managing Shareholder.* Scheduling meetings and coordinating all logistics for firm activities (firm wide retreat, shareholders retreat, training sessions, etc)* Recapping daily deposits from each office and reporting to Firm Administrator & CEO* Help Communicate and Train office coordinators on firm policies and procedures* Maintaining an organized and secured work station and filing areas* Serving as additional support for the Importing electronic documents, including scanning documents into the document management system_Client Related Tasks_* Electronic Filing of All W-2s & 1099s prepared by professional staff* Oversee e-file processes for tax returns & extensions* Managed the electronic delivery of tax returns for digital signatures (SafeSend)* Assist client inquires related to SafeSend* Serve as back-up to Client Experience Manager during monthly billing cycleEXPERIENCE SKILLS PREFERRED* Significant experience in a similar role within a professional services firm is desired High proficiency in the use of Word, Outlook, Excel, and PowerPoint* Exemplary oral and written communication skills* Excellent attention to detail, including using correct spelling and grammar* Excellent client service skills* Can-do attitude and flexible approachADDITIONAL ABILITIES REQUIRED* Organize and prioritize own workload and help others with their organization* Meet deadlines Use own judgment in decision making to solve problems and achieve business outcomes* Take the initiative in handling projects and anticipating what needs to be done* Understand and follow specific and detailed instructions in oral and written form* This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment.PAY Up to $21.00/hour, commensurate with experienceABOUT THE FIRMCRS CPAs is a growing West TN based accounting firm that prides itself on delivering objective, timely advice and compliance services to businesses and individuals throughout the Mid-South. Many offices, but one Firm.Notice: We participate in E-Verify in for purposes of verifying employment eligibility.Job Types: Full-time, Part-timePay: $16.00 - $21.00 per hourBenefits:* 401(k)* 401(k) matching* Dental insurance* Health insurance* Life insurance* Paid time off* Relocation assistance* Vision insuranceSchedule:* Monday to FridayAbility to commute/relocate:* Jackson, TN 38305: Reliably commute or planning to relocate before starting work (Required)Work Location: One location

Keywords: CRS CPAs, Jackson , Firm Coordinator / Executive Assistant, Other , Jackson, Tennessee