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Administrative Assistant

Company: Youth Villages
Location: Jackson
Posted on: November 12, 2021

Job Description:

Overview: Company Overview Youth Villages has been a national leader in the implementation of research-based treatment philosophies in the field of children's mental and behavioral health. Our commitment to helping troubled children and their families find success spans 30+ years and includes a comprehensive array of programs and services. If you are looking for a positive career move where you are meeting the challenges of life and striving to make a positive difference, then Youth Villages is the place for you. We are looking for people with a strong sense of purpose and focus to continually build confidence in yourself and our organization. Responsibilities: The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. Duties include, but are not limited to:

  • Order all office supplies for each office
  • Update staff directory quarterly
  • Assess and order office safety supplies and lock boxes
  • Observe office conditions and coordinate any maintenance or safety needs with appropriate staff
  • Help assemble any literature needed as requestedcoordinate and reserve hotel needs as requests as well as order any food for trainings when needed
  • Help organize company events as needed
  • DASH Oversight on ordering, damage grid as well as follow up
  • Travel to other nearby offices might be required in some areas
  • Serve as office support which will include entering information in required systems, compiling notes and grids to be turned in to appropriate departments, taking minutes at meetings, completing phone surveys, coordinating training schedules, customer calls.
  • Maintains all office equipment, and supplies
  • Maintains grids, checklist and other compliance documentation as assigned
  • Maintains subcontractor contracts
  • Assist in organization/coordination of meetings for non YV guests (food, office cleanliness, etc
  • Order supplies from YV catalog for letterhead, marketing materials, envelopes, etc.
  • Maintain and reconcile petty cash
  • Coordinate yearly fire extinguisher checks Qualifications: Requirements A High School Diploma or GED with experience is required Ability to complete tasks with a high degree of accuracy Excellent communication skills, both verbal and written Good attitude and high degree of professionalism Flexible approach to changing priorities Ability to organize and prioritize Ability to work independently Ability to take ownership of tasks and see them through to completion Proven track record of successful office management / administrative work Two years of administrative experience required Covid-19 Vaccine Requirement As of October 15, 2021, Youth Villages has required the COVID-19 vaccine for all employees, excluding those with an approved medical or religious exemption, as a condition of employment to help ensure the safety of all employees and youth and families served. Experience growth and development through our continuous training as well as tuition and licensure reimbursement or pursue opportunities to advance both clinically and administratively with Youth Villages Additional Benefits Medical, Dental, Prescription Drug Coverage and Vision Retirement Savings Pension Plan 401(k) 2 weeks paid vacation 12 paid sick days per year 10 paid holidays Paid Parental Leave Mileage & Cell Phone Reimbursement (when applicable) Youth Villages is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Youth Villages is committed to not only advancing diversity, equity, and inclusion in the workplace but also in our work with children and young adults. We know that children, families and young people of color can face inequity in child welfare and justice systems, and we train our employees to build the skills they need to work with the communities that we serve, as well as, other employees from different cultures and backgrounds. Youth Villages is opposed to racism in any of its forms and is committed to inclusion, equity, and diversity. We believe that respect for each other is crucial in the work that we do each day.

Keywords: Youth Villages, Jackson , Administrative Assistant, Administration, Clerical , Jackson, Tennessee

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