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Secretary

Company: West Tennessee Healthcare
Location: Jackson
Posted on: March 23, 2020

Job Description:

Under the general direction of the Director of Materials Management- provide receptionist,filing clerical, and secretarial support for the Materials Management Department, as well as, other duties outlined. Interact in a professional manner with sales representatives, hospital visitors (including family and patients), and fellow employees on a routine basis. Employee is subject to call back and overtime as required by the hospital.

  • Answer all incoming calls for Materials Management and direct to the appropriate personnel.
  • Manage and direct all vendors within the JMCGH system this includes: assists with the education of new vendors regarding hospital policies by ensuring they obtain copies of the pertinent policies, as well as, a Confidentiality Agreement; maintaining a log for vendors to receive visitor badges for clinical cases and appointments with other department personel; and continuously update vendor business cards in Contact File in Micosoft Outlook for easy assess for all Materials Management personnel.
  • Perform duties for the Department Director which include: maintain an appointment calendar; make travel arrangements and handle travel reimbursements; general communication including recording and distributing minutes of meetings; maintain a log book for outgoing contracts to General Council's office; and preparation of reports for Director for meetings.
  • Order required office supplies and minor equipment.
  • Proficient with materials management and purchasing software systems.(Including all purchasing functions as directed by the purchasing manager or director.
  • Responsible for the operation of all office equipment including troubleshooting and requesting.
  • Performs related responsibilities as required or directed. EDUCATION: 3 to 5 years business education beyond high school or equivalent vocational certificate or equivalent business experience. Ability to read, write, utilize correct grammar, spellings and punctuation, perform basic math, and comprehend written and oral instructions as normally acquired through a high school education including courses in typing, business English and office procedures.LICENSURE, REGISTRATION, CERTIFICATION:N/AEXPERIENCE:Three to five years of clerical experience in high volume business setting.Ability to type 40 words accurately.Requisition ID: 2020-39696 Shift: Days Street: 620 Skyline Drive Post End Date: 3/29/2020 *F-Location Name w/o External ID: Jackson Madison County General Hospital *F-Location Name w/o External ID: Purchasing

Keywords: West Tennessee Healthcare, Jackson , Secretary, Administration, Clerical , Jackson, Tennessee

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